Specialists in assessments and diagnosis of
ADHD, Autism Spectrum Disorders
and other neuro-psychological conditions

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Privacy policy: Dr Bijal Chheda-Varma Foundation For Clinical Interventions

(HCPC reg BPS reg)

We collect and hold information about you as a legitimate interest as defined under the General Data Protection Regulations. This privacy policy explains how we use any personal information collected about you when you use our services. It also informs you of your rights and our responsibilities in the processing of your personal information under the General Data Protection Regulations.

What information do I collect about you?

We collect information about your current and previous psychological, mental and physical health, and your current and previous social and family circumstances during treatment sessions or assessment sessions. We will also collect information about you when you voluntarily complete assessment tests and questionnaires. We may also collect sensitive personal information defined as “Special Category Data” such as your sexual behaviour or orientation because we are providing psychological assessment or treatment to you.

How will I use the information about you?

We collect information about you to provide you with psychological recommendations or treatment. This information is confidential. We will discuss your personal information in supervision with a supervisor who is another psychologist or psychotherapist for the purposes of ensuring that our practice is safe and effective, and as mandated by my professional bodies. We do not reveal your name when sharing your information in supervision. Supervisors do not share your personal information with anyone else. If applicable, we will endeavor to regularly write to your referrer and other key professionals with a summary of your treatment and progress. This consent is obtained as part of completing the registration form and signing this privacy policy document.  

Sharing your personal information with third parties:-

We do not discuss your personal information with third parties. However, if in our professional opinion there was an immediate and serious risk that you might harm yourself or someone else then we may have to share your personal information with a third party such as your GP or psychiatrist, or the emergency services without first obtaining your consent. This might be because it is not practically possible to obtain your consent or because attempting to do so might lead to a delay in accessing help and therefore endanger your life or that of another. We would always attempt to seek your consent and at least make you aware of our concerns and intentions before actioning them.

If you are using insurance to fund your sessions, we will likely be required to provide progress reports to your insurer in order to secure ongoing authorisation of sessions. We would always seek to share these reports with you before sending. They will be sent using an encrypted email system to ensure they are secure.

In situations where we have to share your personal information with third parties to protect you or another, we will only share your personal information in so far as it is relevant and necessary to protect you or someone else. Whenever possible, we will inform you of what personal information shared and with whom.

It is possible that your personal information may be requested by a Court of Law, Coroner’s Office or Professional Body in which circumstances you may have limited or no rights of refusal. Whenever possible and appropriate, we would seek to avoid disclosure, however if there was no option but to disclose, we would endeavor to meet with you before handing over my notes and share with you what is contained within them.

Access to your information and correction:-

You have rights in relation to the data you hold. There are summarized below:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure (right to be forgotten)
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling.

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at:-

This email address is being protected from spambots. You need JavaScript enabled to view it.

Whilst you are entitled to this access, please note that there is a risk of legal sanction if copied or reproduced without our explicit permission.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. You have the right to ask us to erase the personal information held about you. We can refuse the request if your personal information is needed in the defence or exercise of legal claims, or we believe there is an overriding legitimate interest to retain your information.

How do I store your information?

We keep your personal information in electronic and hand-written records using your initials as identifiers. The information stored on computer devices is done so using encryption and password protected systems. Your paper records are kept in a locked, filing cabinet. Your identifying personal information (i.e., name and address) are kept separately from your records.

 

Length of storage of your personal information:-

We keep your personal information and the record of our work together for seven years. We then erase your records.

Changes to my privacy policy:-

We keep my privacy policy under regular review and this privacy policy was last updated on 17th May 2018.

How to contact us:-

Please contact us if you have any questions about the privacy policy or information we hold about you by email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Right to complain:-

You have the right to complain to the Information Commissioners Office without prejudice about the processing of your personal data. www.ico.org.uk